Property which you purchased in the abovementioned Estates has recently been registered in your name. On behalf of the Board of Directors you are hereby welcomed as a member of the Homeowners Association. If you are going to reside in the Estate, it is trusted that your stay will be a delightful experience.Your attention is invited to the following general information:-

Those who buy property in a managed estate acquire additional responsibilities. The compulsory membership of AMBERFIELD RIDGE HOMEOWNERS ASSOCIATION (HOA) to which every owner is committed, bears obligations, responsibilities as well as financial implications. Every owner of property in the estate is co-owner in undivided shares of all the communal property, movable and immovable assets of the HOA. The HOA is managed as a business. Examples of the assets of the HOA are, inter alia, the following:- a) the security wall and fence on the borders of the estate; b) security buildings at the entrance-/exit; c) hard- and software of the computerised access control system; d) private park areas Erven 3348 to 3356 and 3358 to 3363; and e) roads Erven 3191 and 3345 In addition to the above the HOA also owns certain movable assets which mainly consist of maintenance and provisioning items. The HOA does not employ any personnel, but staff members of contractors engaged in the business activities of the HOA are involved in the estate e.g. Estate Manager and his staff, Managing Agents, Security Company and maintenance institutions. Expenses are financed by way of levies payable by the members.

Every owner of property in the Estate automatically becomes a member of the Homeowners Association on the date the property was registered in his name. It is expected of every owner to submit his/her personal particulars on the date that a property has been registered in his/her name, by completing the form "Personal Particulars required for the Register of Owners" which is obtainable from the Estate Manager or the Managing Agents. It remains the duty of each member of the HOA to notify any changes in their personal information to the HOA. The register of membership is updated by the Managing Agents and any changes must be submitted to them without delay.If the HOA cannot maintain accurate personal information of every member, the relevant circulars, accounts and other information cannot, effectively be distributed to its members. It is the absolute responsibility of members to keep the records of the HOA up to date. This responsibility cannot be shared with anybody else. (Personal information will be treated confidential).

(Refer to Clause 1.8.1 of the Rules of Conduct)

In terms of the Articles of Association it is the responsibility of every member of the HOA to pay in advance monthly instalments of his required share to the HOA, who execute the business on behalf of its members. A budget is compiled annually before the commencement of each financial year or at a time as determined by the Board of Directors. The monthly levy is calculated according to the budget. Each member contributes a share to cover the budgeted costs according to the amounts indicated on the levy schedule.

In compliance with the Articles of Association as well as the conditions stipulated in the Title Deeds members are contractually bound to pay in advance their obligatory levies on the first of every month. Levies are due with effect from the date on which the property was registered in the member's name. Although members are issued with accounts monthly prior to the payable date the HOA is under no obligation to furnish a member with an account. Members who wish to receive their levy account bye-mail must inform the Managing Agent accordingly. Members have no defence to the non-payment of levies if an account was not received. Statements issued to members only reflect to members their state of affairs with the HOA. Each member is responsible in solo to pay his levies. This responsibility cannot be blamed, transferred, shifted or delegated to anyone else.

The monthly levies payable by owners are reflected on the Schedule of Levies. Levies are payable in advance on the first of every month. Your account can be settled in any of the following ways:

At the office of the Managing Agents (cash or cheques)

By post

By Debit Order (complete the attached form and return to above address)

Bank or Electronic Deposit at:

Bank: ABSA

Branch: LYTTELTON

Branch Code: 632005

Account no: 406 544 9596

Account holder:

JM VENTER PROPERTY SERVICE TRUST

If bank or electronic deposit is used, the Account numbers AND Unit numbers must be entered as reference on the deposit slip. If the aforementioned reference is omitted for whatever reason, proof of the payment must immediately be faxed to the office of the Managing Agents. Proof of payment is also required if payment is not reflected on monthly statement.

NOTE: Residents who make use of a debit order to settle their monthly accounts, please note that the Managing Agents reserve the right to cancel the debit order immediately after any payment has been refused by the bank. Any costs resulting from such cancellation will be for the account of the resident.

In terms of the regulations of the HOA the Association has a right of recovery on members If levies are not paid timeously. The obligation to pay levies is linked to ownership in the estate. The Board of Directors may charge interest on levies in arrear and penalties for letters of demand. Members should note that failure to pay outstanding levies, after receipt of a reminder, may lead to prosecution as well as the attachment of assets. All legal costs are for the member's account. Members who do not receive accounts must enquire from the Managing Agents within 30 days. If legal action has been imposed on arrear accounts members will have no defence to the non-payment of levies if an account was not received and will remain responsible for the legal costs without exception. Outstanding levies can directly influence the market value of property within the estate. Nobody would buy property in an estate if the HOA is insolvent. The HOA has an obligation to protect the communal assets of their members.

The following persons were elected to the Board of Directors during the Annual General Meeting:

Mr Shaun

Mr S Mommen

Mr C Vermeer

Mrs J Vermeer

The Board of Directors can appoint committee members. In terms of the conditions of the Articles of Association the following committees can be established:-

a)Aesthetic;

b)Management and Financial;

c)Security; and

d)Parks, Gardens and conservation.

Messrs JM Venter Property Services CC is the Managing Agents. The Managing Agents are appointed and controlled by the Board of Directors and mainly have to execute the following:-

a)performing the administrative duties of the HOA;

b)performing the accounting duties of the HOA;

c)is the registered office of the HOA;

d)provide payroll and registration facilities for the staff of the Homeowners Association;

e)control the activities of the Estate Manager; and

f)ascertain that the security company comply with prescribed procedures;

The Board of Directors appoint the Estate Manager

1)The duties mainly pertain to the following:-

a)supervision of cleaners/gardeners;

b)supervise the maintenance of parks and gardens;

c)is responsible for the general environmental appearance of the Estate;

d)ensure the maintaining of the nature conservation management strategy of the authorities;

e)maintain the enforcement of the conditions of the Conduct Rules;

f)control the computerised access system;

g)issue access cards;

h)receive moneys due;

i)control the stock of access cards as well as other stock;

j)purchasing of sundry stock and stores;

k)organise and control general maintenance duties (only to assets of the HOA);

l)the continual management of the Estate.

(Refer to Clause 1.5 and 1.6 of the Rules of Conduct)

The Board of Directors appointed Messrs Gauteng Protection. The security services are controlled by the Board of Directors. The duties of the security company, mainly consists of:-

a)to provide a guard at the entrance on a 24 hour per day basis and an additional patrolling guard at night.

b)management and supervision of the guards;

c)access control (admission granted to authorised persons only);

d)guarding of the assets of the HOA (excluding private assets);

e)patrolling of roads and the perimeter wall; and

f)execute the security procedures and regulations of the HOA.

The security and protection of private properties remain the responsibility of each owner/resident. The Security Company is only responsible for the protection of the assets of the HOA and for access control.

(Note: the entire estate such as the security fence, entrance, roads, gardens, computerised access control systems, rules and regulations are a given fact to the Estate Manager, Managing Agents and the Security Company. These were established and promulgated by the Board of Directors and only the Board has the authority to change or amend any of the aforementioned.)

Each resident / owner must obtain a copy of the Rules of Conduct.

The Board of Directors is the executive authority of the HOA and the only body that can promulgate rules, change and interpret such rules and regulations. Occupiers of cluster housing complexes cannot live in harmony if everybody does not comply with the existing rules and regulations. Such rules are equally applicable to all members. Owners are responsible to the Board of Directors for the compliance to the Rules by their family members, tenants, visitors, domestic servants and building contractors. The Estate Manager will be instructed by the Board of Directors to enforce these Rules and Regulations with zero tolerance.

(Refer to Clause 2.4 of the Rules of Conduct)

In compliance with the Articles of Association as well as the Conduct Rules of the HOA the Board of Directors can claim a refundable and non refundable building deposit from owners who exercise building activities. The refundable deposit is free of interest and is payable prior to the commencement of any building activities. After completion of the building activities a written application can be lodged to the Estate Manager for the deposit to be refunded. If the building sites are neat and tidy when inspected after completion of the building activities and no damages have been done, the deposit will be refunded within a reasonable time. Where damages occur the cost to repair the damages will be recovered and the balance of the deposit refunded. No non-refundable deposit is payable at present.

(Refer to Clause 4 of the Rules of Conduct)

Access to the Estate is controlled by a computerised access control system. Electronic access cards are obtainable from the Estate Manager and are only available to owners/residents. Visitors and/or occupiers who arrive at the entrance without an access card can only gain entry after the relevant access control register has been completed and signed. The security officers exercise access control according to laid down policies and procedures approved by the Board of Directors. In order to improve the efficiency of access control residents are requested to co-operate with security officers. Any compiaints relating to the security should be directed to the security company at the numbers listed below.

Each owner is responsible to maintain his vacant stand. The Homeowners Association does not accept any responsibility for any dumping that accrued on vacant stands. If owners neglect to maintain vacant stands the Homeowners Association reserve the right to clean the stand and recover the costs thereof from the owner. Owners of vacant stands who experience dumping or littering on their property must report such cases to Metro Police of City Tshwane. A severe fine can be imposed by Metro Police to those found guilty of littering or dumping.

Certain demarcated areas in the Estate are protected conservation areas.

These areas are excluded from development and considered park areas.

Members are obliged to comply with the conditions imposed by or by which the Gauteng Department of Agriculture, Conservation, Environment and Land Affairs has granted authorisation in terms of Regulations R1182 and R1183 (as amended) for the development of Amberfield Ridge. Persons who cause damage to these areas will be prosecuted. It is in the interest of all members of the Estate that these protected areas be respected. Members / Contractors are urged to take all cautionary measures to prevent their vehicles, machinery or material to enter or be off loaded on these areas. The areas are indicated on a general plan displayed at the offices of the Estate Manager.

These Rules, which the Directors may change from time to time, have been established in terms of the Articles of Association of the Homeowners Association (HOA). They are binding upon all residents in the Estate, as is any decision taken by the Directors In interpreting these rules. The registered owners of properties are responsible for ensuring that members and their families, tenants, visitors, friends and all their employees abide by the Rules.

The speed limit on all streets is 30km/h. The use of vehicles and motorbikes with noisy exhaust systems or engines is prohibited. Normal statutory traffic laws are applicable in the Estate

1.3.1 All owners have a responsibility to: -

1.3.1.1  Develop and maintain the area between the road curb and their property boundaries; and

1.3.1.2  Maintain and paint, where necessary, property boundary walling; and

1.3.1.3  Ensure that caravans, washing lines, trailers, boats, wendy houses, tool sheds, mechanical equipment or parts thereof. and accommodation for pets are sited out of public view and screened from the street.

1.3.2No trees, plants or sidewalk lawn may be removed without the permission of the HOA. Planting should not interfere with pedestrian traffic or obscure the vision of motorists.

1.3.3If owners neglect their sidewalks the HOA will have the right to rectify the neglect and recover the costs from the owner.

1.4.1All residents have a responsibility to ensure that their dogs and/or animals are not the cause of disturbances during reasonable night time sleeping hours.

1.4.2Dogs will not be allowed into open areas without the use of a leash.

1.4.3Defecation of pets must be removed by the owner immediately otherwise a remove fee of R150.00 will be charged.

1.5.1In the interest of providing an effective security system, the rules relating to security as laid down by the Directors from time to time shall be adhered to at all times, and residents shall at all times treat the security personnel in a co-operative and patient manner.

1.5.2Estate security is designed to function as follows:-

1.5.2.1  to provide an access control system; (Residents are responsible for thei own safety and protection of their own private property)

1.5.2.2  access control will be manned 24 hours per day;

1.5.2.3  on application residents will be issued with access cards at a fee, determined by the Directors from time to time - the security guard will allow vehicles with access cards access to the Estate;

1.5.2.4  residents who are not in possession of an electronic access card must sign the access register every time they wish to enter the Estate;

1.5.2.5  contractors having business in the Estate together with their permanent and temporary workers will be issued with contractor's access cards and contractor's employee access permits. A fee determined by the Director from time to time is payable in respect of contractor's access cards;

1.5.2.6  if possible, the security centre at the gate should be advised in advance of the pending arrival of visitors, and particulars relating to vehicle registration numbers and property to be visited;

1.5.2.7  at night, the Estate will be patrolled on a random basis by securit guards;

1.5.2.8  all residents, tenants, night watchmen, domestic workers and other persons who reside on the Estate must register with the security centre and complete the required data sheets;

1.5.2.9  the perimeter wall and electric fencing serve as a deterrent and detection function and are not guaranteed to prevent a determined attempt an intrusion into the Estate.

1.6.1  Residents/Owners are welcome to employ private security companies should the wish to do so, this however in no way excludes them from membership obligation as members of the HOA. Residents/Owners are also to please note, that all private security is the responsibility of the Resident/Owner.

1.6.2  Residents/Owners must ensure that no more than 2 (two) security boards are placed on the perimeter wall of the Erf. The HOA will remove, and dispose of any excess boards.

The following rules shall be applicable to the reselling/letting of property in the Estate:-

1.7.1  The seller/lessor of property must ensure that their estate agent registers with the Homeowners Association by submitting the prescribed application form prior to commencing with any selling/ietting activity.

1.7.2  The seller/lessor of property must ensure that his or her estate agent makes the Rules of Conduct for the Estate available to any prospective buyer/tenant.

1.7.3  Estate Agents must operate on a "By Appointment" basis and must personally accompany prospective buyers/tenants;

1.7.4  If properties are to be on show over weekends, agents must advise the Estate Manger of the details of the property before 12:00 on the Thursday preceding the show weekend. The onus will be on the agent to ensure that information provided is correct. The Estate Manager will advise each agent of the number of pointer boards which may be erected on the sidewalk on that weekend in respect of each property. This signage can only be erected after 12:00 on a Friday and must be removed by sunset on the Sunday. Failing to adhere to this the Estate Manger will remove and impound the board and impose a penalty payable by the agent before the boards can be returned.

1.7.5  It is the responsibility of owners to ensure that not more that two "for sale" or "to let" boards be erected on the property offered.

1.7.6  Once properties are sold boards must be removed within two weeks.

1.7.7  Boards not removed will be removed by the HOA, and disposed of.

The Directors can amend or add to the Estate Rules from time to time.

The Directors reserve the right to take any action they deem fit in the event of a continued contravention of a rule. Such action can include rectification by the HOA, the cost of which will be charged to the transgressor, or the imposition of a fine and subsequent legal action or the withholding of clearance certificates. Legal costs incurred by the HOA in respect of any legal steps taken against an owner to remed) a breach will be for the account of that owner.

No large trees, shrubs and/or any plant may be planted against or in close proximit:) of the perimeter wall so as to interfere with the proper function of the security and/or security system. Any plant which interferes with the security or security system can be removed by the HOA, or the HOA can order the removal thereof. No unauthorised person may interfere with the electric security fence located on the top of the perimeter wall. The perimeter wall and electric fence are the property of the HOA, and no resident or owner is entitled to damage, paint or change the wall or fence, notwithstanding the fact that they may be erected on his/her property.